A man and woman sitting on top of a couch.

Our Full Planning Services Explained

River City Planning’s full planning services for your special day include:

Attendance at Final Venue Walk-through
Continuous Accessibility: 24/7 Communication Via Email and Text
Expert Venue Referral Assistance
Extensive Vendor Referrals with Attendance at Vendor Meetings
Seamless Communication and Coordination with All Vendors
Meticulous Budget Planning and Management
Thoughtful Design and Invitation Planning
Detailed Creation of Final Payment Chart
Assistance in Coordinating and Planning Rehearsal Dinner
Efficient RSVP Tracking and Management
Expertise in Crafting Seating Chart and Decor Organization

Four Weeks Prior to Your Wedding Day

Initiation of the detailed organization by the head coordinator
Rough draft of day-off timeline and floor plan sent to the client

Three to Two Weeks Before Your Big Day

Proactive outreach to vendors by the head coordinator to confirm arrival times and address venue setup questions
Finalization of essential details with the client, encompassing seating arrangements, RSVPs, and decor aspects

A Week Before

Distribution of the final floor plan and timeline to all vendors and the venue

Ceremony Rehearsal

Up to 1-hour rehearsal with the bridal party, including potential introduction rehearsal
Opportunity for the client to provide additional decor to the head coordinator

Wedding Day

Comprehensive 12-hour coordination on the wedding day by both main coordinator and assistant.
Precise placement of prepared decor and coordination of incoming decor deliveries.
Flawless management of vendor arrivals, covering tasks like florist arrangements, DJ setup, and catering unloading.
Efficient transition of decor from ceremony to reception (if applicable).
Skillful lineup coordination of the bridal party for the ceremony, alongside music coordination.
Direction of the bridal party and family for photography sessions.
Seamless collaboration with DJ/MC for impeccable bridal party introductions.
Ensuring the unfolding of the timeline in conjunction with on-site vendors.
Timely distribution of vendor payments/gratuities (where appropriate).
Skillful orchestration of grand exit, aligned with DJ, venue, and guests.
Post-event packing of personal items; client's responsibility to retrieve all decor by the event's conclusion.

A man and woman kissing under an umbrella.

Connect to Book Now

Choose River City Planning as your go-to wedding planner, event planner, and party planner. We are committed to making your special day a memorable one.

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