Your Special Day Made Seamless

Your Special Day Made Seamless

River City Planning’s day of coordination services provide an exceptional experience that ensures every detail of your special day is meticulously planned and executed. Our dedicated team is available 24/7 via email and text, ready to offer recommendations for any vendors you might still need to book. We maintain and organize all vendor contracts for seamless coordination.

Six Weeks Prior to Wedding Day

Our head coordinator will send a comprehensive questionnaire to gather all final details, including your estimated ceremony lineup, decor placement, and seating chart.

Four Weeks Prior to Wedding Day

We receive the completed final questionnaire and start piecing together these details to create a draft of the day's timeline and floor plan and share it with the client.

Three to Two Weeks Prior to Wedding Day

As the countdown continues, we reach out to all vendors to confirm their arrival times, answer any questions about venue access, and set up locations. Additionally, we finalize details with our clients, including RSVPs and decor arrangements.

One Week Prior to Wedding Day

We send final floor plans and timelines to all vendors and the venue, ensuring everyone is on the same page.

Ceremony Rehearsal

  • Up to 1-hour Rehearsal with Bridal Party (may involve introduction rehearsal)
  • Submission of Any Additional Decor by the Client to the Head Coordinator
A wedding ceremony with many people sitting in chairs.

Wedding Day

Wedding Day
  • 12 Hours of On-Site Coordination (Main Coordinator and Assistant)
  • Arrangement of Pre-arranged Decor and Oversight of Incoming Deliveries
  • Coordination of Vendor Setup and Placement (e.g., florist, DJ, catering)
  • Transition of Decor from Ceremony to Reception (if applicable)
  • Supervision of Bridal Party Lineup and Music Coordination
  • Guidance for Bridal Party and Family during Photo Sessions
  • Collaboration with DJ/MC for Seamless Bridal Party Introductions
  • Ensuring Timely Execution of the Entire Timeline in Conjunction with On-Site Vendors
  • Facilitation of Vendor Payments/Gratuities (where relevant)
  • Orchestrating Grand Exit in Cooperation with DJ, Venue, and Guests
  • Post-Event Packing of All Personal Items (Client's responsibility to remove decor by the end of the event)
A couple of rings are on top of a box

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Choose River City Planning as your go-to wedding planner, event planner, and party planner. We are committed to making your special day a memorable one.