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Our Full Planning Services Explained

Our Full Planning  Services Explained

River City Planning’s full planning services for your special day include:

  • Attendance at Final Venue Walk-through
  • Continuous Accessibility: 24/7 Communication Via Email and Text
  • Expert Venue Referral Assistance
  • Extensive Vendor Referrals with Attendance at Vendor Meetings
  • Seamless Communication and Coordination with All Vendors
  • Meticulous Budget Planning and Management
  • Thoughtful Design and Invitation Planning
  • Detailed Creation of Final Payment Chart
  • Assistance in Coordinating and Planning Rehearsal Dinner
  • Efficient RSVP Tracking and Management
  • Expertise in Crafting Seating Chart and Decor Organization

Four Weeks Prior to Your Wedding Day

  • Initiation of the detailed organization by the head coordinator
  • Rough draft of day-off timeline and floor plan sent to the client

Three to Two Weeks Before Your Big Day

  • Proactive outreach to vendors by the head coordinator to confirm arrival times and address venue setup questions
  • Finalization of essential details with the client, encompassing seating arrangements, RSVPs, and decor aspects

A Week Before

Distribution of the final floor plan and timeline to all vendors and the venue

Ceremony Rehearsal

  • Up to 1-hour rehearsal with the bridal party, including potential introduction rehearsal
  • Opportunity for the client to provide additional decor to the head coordinator

Wedding Day

Wedding Day
  • Comprehensive 12-hour coordination on the wedding day by both main coordinator and assistant.
  • Precise placement of prepared decor and coordination of incoming decor deliveries.
  • Flawless management of vendor arrivals, covering tasks like florist arrangements, DJ setup, and catering unloading.
  • Efficient transition of decor from ceremony to reception (if applicable).
  • Skillful lineup coordination of the bridal party for the ceremony, alongside music coordination.
  • Direction of the bridal party and family for photography sessions.
  • Seamless collaboration with DJ/MC for impeccable bridal party introductions.
  • Ensuring the unfolding of the timeline in conjunction with on-site vendors.
  • Timely distribution of vendor payments/gratuities (where appropriate).
  • Skillful orchestration of grand exit, aligned with DJ, venue, and guests.
  • Post-event packing of personal items; client's responsibility to retrieve all decor by the event's conclusion.
A man and woman kissing under an umbrella.
A couple of rings are on top of a box

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Choose River City Planning as your go-to wedding planner, event planner, and party planner. We are committed to making your special day a memorable one.